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Posts Tagged ‘email tone’

Keep the Tone of Your Emails in Check

August 4th, 2010 by Erin Posted in Business, Small Business, Software Development | No Comments »

It’s happened to the best of us. You fire off an email to a friend or colleague, only to have a snide reply sent back. Your email was misconstrued and now a potential business deal (or dinner date) has fallen by the wayside.

You ask yourself, what just happened?

It was the tone of your email, my friend. The recipient opened it, read it, and thought, “Who does this S.O.B. think he is?”

One wrong salutation, phrase or punctuation can – believe it or not – spark World War III via email. BUT, it can be avoided with a handy new tool I just discovered. It’s called ToneCheck by Lymbix.

With ToneCheck, a simple thought will no longer be interpreted as hostile, threatening or something far different than you intended. ToneCheck actually checks your outgoing email for any false “tones.”

Simply specify your “tone tolerance” and the program will flag any phrases or sentences that look angry – then, offers a substitute. And, get this, ToneCheck also flags lines that appear too “contented” or overly cheerful when you are actually trying to strike a tougher tone.

The program’s sensitivity can also be adjusted and it offers eight different ‘emotional ratings’  - like affection and amusement- to help you get the tone of your email just right. Anger, fear, and humiliation are generally the emotions users will try and avoid.

Lymbix has also developed a program which monitors your updates on Twitter for any unintentional deviation in tone. Brilliant!

You can download ToneCheck and use the service free for 30 days.

I’ve been using it for several days now and while I have ignored a few of ToneCheck’s warnings, the program has indeed stopped me from sending the wrong message on one occasion.

As the saying goes, impressions count – even when you’re trying to make one by email.

 Tags: business deal, download tonecheck, email program, email tone, misconstrued emails, tone of your email, tonecheck